PRIVACY

Plain-language privacy notice.

Effective July 25, 2026

The short version

The quote-audit tool and document importer run in your web browser. The financial figures you enter or import are used on your device to calculate the displayed results and are not intentionally sent to, or stored by, PencilProof.

Information processed

The audit tool processes the vehicle description, prices, fees, products, trade information, loan rates, term, and payment you choose to enter. If you choose a digital or scanned PDF, JPG, JPEG, or PNG, compatible text is read locally in your browser to suggest values for those fields. Browser OCR software may download the code and English-language data it needs, but your selected document and extracted text are not intentionally uploaded to PencilProof. Avoid files containing Social Security numbers, bank details, driver's license numbers, or other unnecessary identifiers.

Representative vehicle photos

When PencilProof recognizes a vehicle description, it may send only the detected year, make, and model to Wikimedia Commons to find a representative photo. Your quote file, prices, payment, trade, and other deal figures are not included in that photo request. Wikimedia may receive ordinary technical request information such as your IP address and browser details under the Wikimedia Privacy Policy. The displayed photo may not match the exact trim, equipment, or color of the vehicle you are considering.

Checkout information

If you purchase an audit, checkout is hosted by Link and Stripe. They process information such as your name, email address, billing details, payment method, location for tax purposes, and transaction information under their own privacy terms. PencilProof may receive ordinary order details such as your name, email, purchase status, amount, and transaction reference for access and support, but does not receive your full card number. See the Link Privacy Policy and Stripe Privacy Policy.

Basic site operations

Like most hosted websites, infrastructure providers may process technical information needed to serve and secure the site, such as IP address, browser type, request time, and error logs. PencilProof does not currently use advertising cookies or sell personal information.

Your choices

You can clear the audit tool at any time with the “Clear all” button or close the browser tab. Because deal inputs are not stored by PencilProof, we cannot retrieve a past audit. For checkout-data requests, use the privacy and support options provided by Link or Stripe.

Changes

If accounts, analytics, server-based document processing, or additional email features are added, this notice will be updated before those features are made available. The effective date above will change.

This notice explains the current PencilProof website and checkout flow.